Why Outsourcing Operations Function Saves You Money: A Case Study for Yoga Instructors

As a business owner, your time is your most valuable resource. Whether you're a yoga instructor, a start-up founder, or a small business owner, every hour you spend on tasks outside your expertise is an hour that could be spent growing your business and serving your clients. One of the smartest moves you can make is to outsource non-core functions to professionals who specialise in them. Here’s why.

The Hidden Costs of Doing It Yourself: A Yoga Instructor’s Perspective

Imagine you’re a yoga instructor charging £25 per person for group yoga sessions, with 10 people in each class. That’s £250 per hour. Now, let’s say you’ve decided to hire a receptionist for your yoga studio. You figure you can handle the recruitment process yourself. After all, how hard can it be?

Here’s the breakdown:

- Advertising the Role: You spend time creating a job advert and posting it on various platforms. (2 hours)

- Screening Candidates: You review CVs, check references, and filter through dozens of applications. (5 hours)

- Interviews: You schedule and conduct interviews with potential candidates. (6 hours)

- Onboarding: Once you’ve selected your receptionist, there’s onboarding and training to consider. (2 hours)

That’s a total of 15 hours of your time. Those are 15 hours that could have been spent delivering yoga classes. At £250 per hour, that’s £3,750 worth of yoga sessions lost. And that doesn’t even factor in the mental load, stress, and potential mistakes that could arise from doing something outside your expertise.

So…the outsourcing solution that you might want to consider: Blue Bee Partners

Now, let’s say you decide to outsource this project to a company like Blue Bee Partners, which charges around £700 for the entire recruitment process. What do you get in return?

1. Time Savings: You immediately save 15 hours of your time, which you can now reinvest in running your classes, improving your studio, or simply enjoying a well-deserved break.

2. Cost Savings: While £700 might seem like a hefty upfront cost, compare it to the £3,750 you’d lose in potential revenue. By outsourcing, you’re essentially saving over £3 grand.

3. Expertise and Experience: Companies like Blue Bee Partners have HR consultants who specialise in recruitment. We know how to attract the right candidates, screen them effectively, and onboard them smoothly. We also have access to various recruitment resources that a small business owner might not.

4. Better Results: You’re more likely to get a high-quality receptionist who fits your business culture and needs because professionals are handling the process. This reduces the risk of turnover and the costs associated with hiring the wrong person.

Numbers Don’t Lie: How Outsourcing Helps Small Businesses

The yoga instructor example isn’t an isolated case. UK data shows that small business owners spend around 120 working days a year on administrative tasks, with activities like HR and payroll (HR News , 2021) taking up 23% of their time. (Sage, 2017) 

That’s a significant chunk of time that could be spent driving revenue and growth. According to a report by Aldermore Bank, 41% of UK SMEs say that outsourcing administrative tasks has helped improve their business performance.

Moreover, businesses that outsource operations like HR and admin save, on average, £5,000 per year. This is because outsourcing allows you to focus on what you do best, while professionals handle the rest.

The Pros of Outsourcing Services

Here’s why outsourcing makes sense:

- Increased Efficiency: You free up time to focus on core business activities that directly generate revenue.

- Access to Expertise: Outsourcing gives you access to specialised skills and resources without the overhead costs of hiring in-house staff.

- Cost-Effective: By outsourcing tasks, you avoid the costs associated with hiring, training, and retaining employees. Plus, you reduce the risk of making costly mistakes in areas where you lack expertise.

- Flexibility: Outsourcing allows you to scale your operations without committing to long-term contracts or overhead expenses.

- Reduced Stress: Delegating non-core functions to professionals can reduce the mental load, allowing you to focus on growing your business and maintaining a healthy work-life balance.

Conclusion: Invest in What Matters

For small business owners, every hour and pound count. By outsourcing administrative or operational functions, you’re not only saving money but also gaining access to expertise that can help your business thrive. Whether you’re a yoga instructor needing a receptionist or a tech start-up needing HR services, outsourcing allows you to focus on what you do best—delivering value to your clients.

At the end of the day, outsourcing isn’t just an expense—it’s an investment in your business’s growth and success.

If you're ready to focus on your passion and let the experts handle the rest, companies like Blue Bee Partners can help you make the most of your time and money.

https://www.sage.com/en-gb/news/press-releases/2017/09/sage-survey-shows-impact-of-admin-on-productivity/